New hire will be selected
for Legal Assistant I or Legal Assistant II based on qualifications

LEGAL ASSISTANT I/II
Municipal Court
City Prosecutor’s Office 

The Legal Assistant I/II roles are highly responsible Municipal Court positions that provide essential prosecution support, combining careful administrative work with a strong understanding of legal terminology & process to keep cases moving efficiently & accurately. These positions help protect & support the Salina, Kansas, community by strengthening day-to-day coordination among the Prosecutor’s Office, law enforcement partners, victims & witnesses, & other justice-system stakeholders. Both offer meaningful long-term value through varied, detail-focused work—ranging from drafting & proofreading complex legal documents to organizing case files & tracking subpoenas—where discretion & professionalism are essential. The work also directly supports victims & witnesses by helping them understand the process, stay informed on hearing dates & outcomes, & connect with community resources when needed. With primarily inside, office-based duties & a predictable administrative environment, these roles support work-life balance while contributing to the fair & effective operation of Salina’s municipal justice services.

Career Advancement: Paralegal

On-the-Job Training: Experienced Municipal Court staff provide on-the-job training so our next Legal Assistant can quickly learn Salina’s prosecution support workflows, office procedures, & the legal-process expectations tied to Municipal Court operations. Experienced staff will guide our new employee through customer service & communication practices for responding in person, by phone, & by email to attorneys, victims, pro se defendants, & partner agencies, helping build confidence in professional public-facing work. Throughout training, experienced staff reinforce dependable, long-term success behaviors—multitasking under deadlines, learning computer software applications, & maintaining effective working relationships across the organization—so these roles can grow into stable career paths within municipal government.

Duties:
·  Greets, assists & provides customer service for visitors of the Prosecutor’s Office; evaluates, answers, & directs public inquiries.
·  Types & proofreads a variety of routine to complex documents including general correspondence, reports, memorandums, letters, forms, & motions from notes, brief instructions, or printed materials.
·  Responds in person, by telephone, or email to indigent defense counsel & private counsel, victims, pro se defendants, & other government agency personnel to answer questions & address any concerns.
·  Serves as victim/witness assistant for the Prosecutor’s Office; initiates contact with victims or witnesses to ensure criminal justice process understanding & their rights; provides information concerning hearing dates, dispositions & community resource availability; works with victims to determine if restitution is appropriate; gathers supporting documentation & prepares notices of restitution.
·  Researches prior criminal & driving history & downloads relevant information for the prosecutor’s review; follows up with jurisdictions as needed; researches, reviews & downloads police reports, notices to appears, booking sheets, & bonds; requests additional follow-up from & provides support for law enforcement, Animal Services, & Development Services; downloads, reviews & submits drug/alcohol evaluations & submits to the Judge.
·  Subpoenas witnesses in a timely & efficient manner & tracks service of the subpoenas; reviews, updates, & finalizes witness lists for trial docket; performs follow-ups with victims/witnesses who don’t appear.
·  Coordinates & maintains schedules; reviews & processes journal entries & other Court documents; prepares case files, subpoenas, & other related District Court reviews journal entries & jury questionnaires; ensures deadlines are met.
·  Processes & reviews office mail & confidential information regarding personnel & court activities.

Education:
·  Associate’s degree in criminal justice, paralegal studies, or a related field.

Experience:
·  Two (2) - four (4) years of experience in legal system, court, or legal office involving interpretation of records, legal & factual research, & drafting legal documents.

Work Type:
·  Light, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
·  Sits about 75% of the time.

Equipment:
·  Calculator, computer, copy machine, fax machine, printer, scanner, & telephone.

Hours:
·  Monday – Friday.
·  8:00 a.m. - 5:00 p.m.

Starting Pay DOQ:
·  Legal Assistant I: $19.18-20.14/hr.; $39,894-41,891/yr.
·  Legal Assistant II: $20.12-21.13/hr.; $41,850-43,950/yr.
·  Additional $1.50/hour paid for hours worked after 6:00 p.m. & before 6:00 a.m.

Paid Time Off:
·  48 hours of vacation available upon hire; additional 48 hours earned during the year (96 hours in first year).
·  96 hours of sick leave during first year.

Equal Opportunity Employer/Drug-Free Workplace: We consider applicants for all jobs without regard to race, sex, sexual orientation, gender identity, religion, age, color, national origin, ancestry, disability, or familial status.  Applicants requiring reasonable accommodations to the application and/or interview process should notify a representative of the Human Resources Department at 785-309-5710.

TH 02/26/2026